Registration now open for TxETDA/USETDA Region 3 Annual Conference

Registration is now available for the 2016 TxETDA/USETDA Region 3 conference that will be held at the University of Houston in Houston, TX, on February 25-26, 2016.

  • Early Bird Registration, now-January 22: $60
  • Regular Registration, January 23-February 12: $70

Register online now

Note: One of the Republican presidential debates will take place on Feb. 26th at the University of Houston. Hotel rooms will be at a premium, so please book your room early! We have a block of rooms at the UH Hilton, but those rooms are only available until January 25th.

1 King Bed: $132/night

2 Queen Beds: $132/night

Link for room block:

We hope you’ll participate in the 2016 TxETDA/USETDA Region 3 Joint Conference. This is an event you can’t afford to miss!

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2015 TxETDA/USETDA Region 3 Conference Proceedings Now Available

The 2015 TxETDA/USETDA Region 3 Conference Planning Committee would like to thank Baylor University Libraries and The Graduate School for their generous sponsorship of this year’s conference. Thanks also goes to our our presenters and participants for making this a great conference to discuss, share, and learn about ETD challenges and initiatives. The conference proceedings are now available online for those who wish to review the great content that was available this year. From the mouths of our participants, here are some reasons to consider being part of TxETDA and joining us for next year’s conference:

What aspects of the conference were most helpful?

  • Meeting other ETD professionals from around the state and region
  • Big picture ± minutia covered. Have good picture of process, concerns & network of helpful people
  • Transfer of knowledge & networking
  • Hearing what other libraries are doing. Technical tools & processes. Very interesting keynote speaker.

Not yet part of the TxETDA listserv? It’s easy to join – everyone is welcome!

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Reflections on the 2015 TxETDA/USETDA Region 3 Conference

This year, Sean Fortney of Oklahoma State University was the recipient of the TxETDA’s Conference Scholarship for First-Time Attendees. As the second year we have offered the scholarship, it was exciting to again find a recipient from out of state!

In this post, Mr. Fortney shares about his first time attending the conference:

The TxETDA Conference brought together a variety of attendees and presenters which helped to create a welcoming atmosphere. Having never been to a TxETDA Conference before, I was pleased that the conference started by providing an overview of ETD programs. Oklahoma State University Libraries already has an ETD program, but it is enlightening to hear from others on their implantation.

I really appreciated that this conference applied to those who already have an ETD program and those who are in their initial stages of an ETD program. Between things like Vireo and data publication, this conference covered several key features that I believe are beneficial to anyone who is starting an ETD program or already maintains one.

Vireo, specifically is the one thing that I took away from this conference. Vireo is the brain child of Texas Digital Libraries and it was discussed frequently. It is a data submission tool that has been utilized by major universities in Texas as well as several outside places, like Harvard University and John Hopkins University, to name a couple. I’ve never heard of Vireo and I’m glad I attended this conference to hear the pros and cons of the program. It was a wonderful conference and I’m looking forward to the USetdA conference later this year!

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2014/2015 Texas ETD Survey Results

In late fall 2014, TxETDA distributed a survey about theses and dissertations and collected responses from 42 colleges and universities in the state of Texas. This was a follow-up to a survey that was completed in 2009. Here’s a sneak peek at the results from that survey.

  • The number of ETDs managed annually ranged from 6 all the way up to 1800
  • 76% of respondents currently accept ETDs (15% are planning to do so in the next 1-2 years)
  • 50% of respondents use ProQuest – ETD Administrator as their student submission tool
  • 37% of respondents use Vireo as their student submission tool
  • 42% of respondents use a DSpace repository as the permanent location for ETDs
  • 31% of respondents use ProQuest as the permanent location for ETDs

We will be presenting the full report on the survey, including how the numbers compare to 5 years ago, at the TxETDA Annual Conference at Baylor University, Feb. 26-27, 2015. There is still time to register –  Registration is open until Friday, Feb. 13th.

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Arrival & Parking Information

The TxETDA/USETDA Region 3 Joint Conference will be held in Jones 200, an open area on the second floor of the Jesse H. Jones Library.  If you aren’t familiar with the Baylor campus, use these directions to locate the Baylor University Libraries.

All visitors on campus need a visitor’s parking pass. A few days before the conference, each person who has registered for the conference will receive, via e-mail, a visitor’s parking permit.  Print this permit and place it on the dashboard of your car.  The Wiethorn Visitors’ Center has a number of visitor parking spaces available, but the visitor’s parking permit will allow you to park in any parking space, as long as that space is not specifically reserved (24-hour reserve, handicapped, reserved for a specific person, etc.)

Check-in will take place near the stairs on the second floor of the Jones Library.  Internet access will be available via Baylor’s WiFi network.  Information for accessing the Internet will be provided when you check-in.

If you are flying to Waco for the conference, the Courtyard Waco Marriott does provide a complimentary airport shuttle, upon request.  You can call the airport shuttle at 254.752.8686.  The Courtyard Waco Marriott is not within easy walking distance of Baylor University.  If you will need transportation from the Courtyard to Baylor, contact Billie Peterson-Lugo ( or 254.710.2344) no later than Tuesday, February 24 so we can arrange for transportation.

For anyone who arrives Wednesday afternoon/evening, we will be arranging a group dining opportunity.  Look for more information as we get closer to the conference.

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Only 1 week left to register early! 2015 TxETDA/USETDA Region 3

You have one week left to register for the 2015 TxETDA/USETDA Region 3 Conference at the discounted rate of $60! Early-Bird Registration Ends January 23. Registration will be available at the full rate of $70 through Friday, February 13. Register online now.

Conference Program Available

The conference planning committee is excited to announce that Dr. Carey Newman, Director, Baylor University Press, will offer our keynote address, “Doubling Down or Double Jeopardy: Dissertations, Libraries and University Presses.”

Our preliminary conference schedule, including a fantastic offering of presentations, is available online. Of particular note, Colleen Lyon, TxETDA board member, will be presenting the results of the recent Texas ETD Survey.

A pre-conference workshop on ETD Program Implementation will be offered Thursday morning  from approximately 9am-noon (the workshop is free for conference attendees), though we do request an RSVP by February 23 (for planning purposes). Additionally, there will be two great post-conference opportunities: 1) A tour of Baylor’s Riley Digitization Center and, 2) A workshop on Vireo 3.0 (advanced RSVP requested).


Hotel information can be found on the conference website. Please be sure to reserve accommodations by the Tuesday, February 10 deadline.

We hope you’ll participate in the 2015 TxETDA/USETDA Region 3 Joint Conference. This is a great opportunity to advance your ETD knowledge and network with colleagues!

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Extended call for TxETDA Board Applications

TxETDA Colleagues,

Are you thinking about your New Year’s resolutions? Make applying for a TxETDA Board position one of them! Service on the TxETDA Board will build your leadership skills, challenge you to go beyond your comfort zone, build your resume, and extend your professional network.

Board members serve an initial two year term of service with option to renew. Board members are expected to fulfill a number of expectations, including:

  • Support the overall vision, mission and goals of the association.
  • Serve on the conference organizing and planning committee, in one or more roles.
  • Serve on taskforces or committees as needed.
  • Participate in all board meetings and discussions. The TxETDA board meets face-to-face once per year (typically in the fall semester) and virtually once per month.
  • Post relevant items/news to the TxETDA blog and/or listserv.

In order to maintain a balance of library and graduate school representation on the Board, preference will be given to applicants representing their institutional graduate school; however, all applications will be considered.

You can find more regarding TxETDA’s goals for the coming year, as well as a list of current board members under the About section at

Interested applicants should submit a Resume/CV along with a cover letter, outlining:

  • the applicant’s interest in serving on the TxETDA Board
  • skills or areas of interest
  • anticipated contributions to TxETDA through Board service
  • a statement indicating that the nominee has the support of his/her supervisor.

Applications are due to Laura Hammons by January 30 , 2015; however, early submissions are welcome. Applications will be reviewed upon receipt, and a decision may be made prior to the submission deadline.

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